The September Community Meeting was called to order by Ken Emerson, Board President, at 7:00 pm on Thursday, September 13, 2018, at the Walnut Creek Clubhouse. Board Members in attendance were Joe Blount, Gary Droege, Scott Eiken, Ken Emerson, Halley Freeman, Mike Howell, Siobhann Williams and Tyler Unsell. Board Member Jacqui Maiseroulle was unable to attend.
Ken Emerson welcomed all guests.
The Board approved minutes for the August monthly Board Meeting with minor changes.
Tyler Unsell requested the topic of possible soccer field grants be added to new business.
Old Business:
Board Members approved a request from the Administration Committee for continuation of privilege suspensions for those violating restrictive covenants.
Mike Howell reported the Tennis Court Drainage Issue is still being investigated.
Ken Emerson reported the Clubhouse Storm Water Inlet Repair and Improvement is planning to commence in late October or early November. Mike Howell reported the Burlington Group bank reinforcement project is expected to start in late October.
Mike Howell reported a Court Date has been set for those responsible for trespassing and damaging the pool area with fireworks and he is planning to attend the court session.
New Business:
The Swim Team Officers presented the 2018 swim team results. The percentage of Walnut Creek swimmers on the team fell to around 35% in 2018 from around 45% in 2017. Of the 124 swimmers on the team this year, 107 participated in a 2018 swim meet. 56 swimmers qualified for the 2018 Conference compared to 47 in 2017. Based on the Association swim team subsidies and the non-resident fees owed to the Association, the Association ended up with a $30 difference to the swim team.
The Administration Committee reminded Board Members the Annual Association Member Meeting will be on November 8 and suggested work on the 2019 Budget and specific plans for the Annual Meeting need to begin.
Tyler Unsell reported he is aware of possible soccer grants for entities working to create or improve soccer field offerings. The Board discussed the possibilities of a soccer area. Siobhann Williams moved that Tyler continue to investigate opportunities for financial assistance and received Board approval.
Committee Reports:
Administration – Renewals of the Association’s Commercial Property and Liability insurance policies are due in early October and the Administration Committee is working with our insurance broker to determine renewal costs.
Clubhouse – Gary Droege advised the Board of issues with cleanliness and mold & mildew in the Pool Room and Pool Bathrooms. Efforts are being made to remediate the problem.
Community Relations – The Community Relations and Social Committees are working on upcoming events including the Fall Festival and Kids Halloween Party.
Finance – Finance is working on our budget and budget planning process in preparation for 2019 budget discussions. The Board agreed to a Special Board Meeting on Thursday, November 1, at 7:00 pm to finalize the 2019 Association budget.
Grounds – Cleanup Day went very well. Plans are being finalized for the fall turf and landscaping renovations based on a hot and dry summer.
Pools – Pools are closed for the 2018 season. Ken Emerson is working with our maintenance provider on need for some repairs prior to the 2019 season.
The meeting was adjourned without objection.