The March Community Meeting was called to order by Ken Emerson, Board President, at 7:00 pm on Thursday, March 9, 2017 at the Walnut Creek Clubhouse. Board Members in attendance were Joe Blount, Joe Bichler, Scott Eiken, Ken Emerson, Alex Hodges, Mike Howell, Phil Latessa and Siobhann Williams. Board Member Ken Finke was unable to attend.
Ken Emerson welcomed all guests and reported that Ken Finke was still in the hospital and looking towards his recovery.
Community member Joe Smith expressed appreciation to the Board for Newsletter article regarding senior services that was prepared by Marte Zirschky. Joe also provided the Board with a list of observed county ordinance violations in the community and stressed the point that we should use all tools available to keep the community looking presentable.
The Board approved minutes for the February 2017 Board Meeting with a couple of minor additions. Siobhann Williams suggested that the Board minutes include more information on the content of the meeting. This request was passed to the Administration Committee for review.
Board Members approved a request for continuation of privilege suspensions for those violating restrictive covenants.
The Grounds Committee presented a Special Project Request in the amount of up to $20,000 to add an additional LED pole light in the clubhouse parking lot, to convert all Association owned pole lights to LED (parking lot, pool, tennis court, and small shelter house), and to replace the timer controlling the tennis court lighting with a battery backup timer. The Special Project Request included history of the request, bid information, proposal and ROI information. The request was approved by the Board. Once approved, the Board suggested looking at converting the wall packs along the deck overlooking the pool and the light on the southern side of the clubhouse to LED. Mike Howell will discuss this with the vendor selected for the Special Project and attempt to incorporate those additions into the project.
Mike Howell reported on the progress of establishing a Social Committee. Though a small number so far, the group met with Phil Latessa of Community Relations and discussed ideas for the upcoming Easter kid’s activity and a new idea for a once-a-month family movie night during the summer on the lot adjacent to the clubhouse. The Board expressed support for trying out the movie night idea during the 2017 summer.
The Pool Committee proposed that employees of the Homes Association be provided individual pool passes with the ability to utilize the pool. These pool passes would be available for use by the employee only and would not include the ability to sign in guests. The Board approved the request to be started during the 2017 pool season.
On behalf of the Administrative Committee and the Office, Mike Howell suggested to Board Members that great discretion and consideration be used in Board/Committee utilization of the Clubhouse during times the facility is reserved by members for events. Board Members were asked not to co-utilize the facility by accessing the office or having meetings (even downstairs) during member reservation times. The obvious exception to this is if a problem occurs during or as a part of a function that requires Board Member response.
Joe Bichler presented a request to the Board for modification of restrictive covenant enforcement. The Board determined to table a discussion until the request could be evaluated by the Administration Committee and information provided to the Board on implications of the proposal.
Administration – The Realtor Roundtable Town Hall Meeting is scheduled for April 2 at 2:00 in the Clubhouse. Board Members are requested to be in attendance.
Clubhouse – Current projects include TV/Stereo problem resolutions, Security Cameras review and determination if upgrades are needed, and replacement of the Clubhouse front doors to improve security.
Community Relations – Upcoming events include the Easter Kid’s Party.
Finance – Discussions regarding moving to Direct Pay of Employees are occurring. The Finance Committee would like to develop an overall list of projects which are being considered by the various committees.
Grounds – Vendors for irrigation and chemical treatments, mowing, and landscaping maintenance have been established. Pond maintenance plans are being finalized. Maintenance repairs to playground equipment at the Park are being worked on.
Pools – Interviews for various management and lifeguard positions are being scheduled.
The Community Meeting was adjourned without objection.