The March Community Meeting was called to order by Ken Emerson, Board President, at 7:10 pm on Thursday, March 8, 2018 at the Walnut Creek Clubhouse. Board Members in attendance were Joe Blount, Gary Droege, Ken Emerson, Mike Howell, Phil Latessa, and Siobhann Williams. Board Members Alex Hodges, Scott Eiken, and Tyler Unsell were unable to attend.
Ken Emerson welcomed all guests.
The Board approved minutes for the February monthly Board Meeting.
Board Members approved a request from the Administration Committee for continuation of privilege suspensions for those violating restrictive covenants.
Board Members were updated on the Document Retention Project status including plans for adding an additional screen to the office computer system and a new more fully featured scanner to handle the additional scanning of documents for electronic storage.
In addition, the Administration Committee plans to look into cloud storage options for office backups.
John Dillon of the Burlington Group provided additional information to the Board on their Storm Water Grant Application. This grant application does not require any financial contribution by the Homes Association. The Board approved sponsorship of the application.
Mike Howell and Ken Emerson reviewed the Clubhouse Storm Water Inlet Repair Grant Application with the Board. If granted, this project will provide for repairs to the inlet flume and modify the inlet to capture more water flowing down the flume during rain events. After discussion, the Board approved sponsorship of the application.
Both Storm Water Grant applications will be presented to Platte County for consideration by the Storm Water Grant Committee.
Discussion of the Preferred Vendor Program was tabled until the April meeting.
Mike Howell reported Alex Hodges has submitted his resignation as a Board Member due to family health and work priorities.
The Administration reported on the recent Deffenbaugh / Waste Management pickup rescheduling based on icy conditions. The Homes Association has two types of pickups – residential (homes) and commercial (clubhouse dumpster). The communications from Deffenbaugh did not identify whether the communication information was for residential or commercial service. This led to confusion on whether residential pickup was planned for Saturday or postponed until the following week. After conversations with Deffenbaugh, future communication will clearly specify the affected service type.
Mike Howell reviewed with Board Members the 2018 Pool Pass Eligibility & Processing information provided to members in the March / April newsletter so that all Board Members would be aware of the pool pass processing procedures.
Administration – Delinquencies have been reduced and are returning to a more normal level. Efforts are underway to increase community participation in the Alert System.
Clubhouse – Committee has determined to move forward with replacement of the clubhouse front door and furniture.
Community Relations – Committee is preparing for the upcoming Easter activity.
Finance – Will be reviewing the 2017 tax data and working with the CPA on tax and financial compilation report preparation.
Grounds – Planning is underway for the spring cleanup day.
Pools – Committee is working on 2018 season staffing plans.
The meeting was adjourned without objection.