The June 2oth Special Board Meeting was called to order by Ken Emerson, Board President, at 7:00 pm on Thursday, June 20, 2017 at the Walnut Creek Clubhouse. Board Members in attendance were Joe Blount, Joe Bichler, Scott Eiken, Ken Emerson, Ken Finke, Alex Hodges, Mike Howell, Phil Latessa and Siobhann Williams.
Clubhouse HVAC Special Project Request
The Board received a Special Project Request from the Clubhouse Committee to replace the clubhouse air conditioners and furnaces. On Friday, June 16, it was noticed that the air conditioning in the clubhouse was not working properly. On that day, two companies visited the clubhouse and evaluated the air conditioner and furnaces. It was the consensus that one of the air conditioners was not providing any cooling and the other was not working effectively. The air conditioning and furnaces were originally installed in l999. Changes in size have occurred resulting in the need to replace the two furnace units that support the air conditioners. The third furnace heats the downstairs and is not connected to the air conditioning systems.
Four companies were contacted. Two provided verbal cost estimates and two provided written bids. Based on bid cost, availability of equipment to install and a multi-year history, Wilson Mechanical was presented as the recommended vendor to replace the entire HVAC system. The Special Project Request for Clubhouse HVAC replacement in the amount of $12,000 was approved unanimously by the Board. An additional $500 was approved for improving ventilation of the furnace room.
Discussion of Additional Penalty for Excessive and/or Repeated Restriction Violations
The Board re-visited this request from the May Community Meeting. The Administrative Committee requested the Board authorize the following: In cases of repeated or excessive restriction violations, the Board will consider suspension of member privileges for a complete thirty (30) day period. The suspension will remain in effect for the full thirty (30) days and may be extended by Board action for additional thirty (30) day periods.
Board Members discussed the current restrictions enforcement process and the challenges in working with the very limited number of members who have not been fully compliant with the restrictions. The Administrative Committee provided rationale for the additional penalty request.
After discussion, the Board voted to authorize the additional penalty for excessive and/or repeated restriction violations. The vote demonstrated the Board’s continued strong support of restrictions enforcement.
The meeting was adjourned without objection.