The January Community Meeting was called to order by Ken Emerson, Board President, at 7:00 pm on January 9, 2020, at the Walnut Creek Clubhouse. Board Members in attendance were Gary Droege, Ken Emerson, Jacqui Maiseroulle, Tyler Unsell, Howard Matteson, Carol Franklin and Carol Arnold. Halley Freeman was unable to attend.
Ken Emerson welcomed all guests and the Board approved minutes for the December monthly Board Meeting.
Board Members approved a request from the Administration Committee for continuation of privilege suspensions for those violating restrictive covenants.
Board Members approved the continuation of the subsidy for new swim team members who reside in Walnut Creek.
Tyler Unsell provided detailed information regarding a new vendor to make the HOA website more user friendly for mobile devices while also reducing transaction costs. He proposed that the HOA move forward with the new vendor with an initial cost of $4,277 for the first year and an annual fee of $440 beginning in the second year inclusive of 24-hour maintenance. The Board Members approved unanimously.
Ken Emerson will look into the 2020 Storm Water Grant and see how it can be put to its best use for the benefit of Walnut Creek.
The 2020 Clubhouse Walk Through Calendar was provide to all Board Members and Gary Droege provided an overview for the new members as to what the walkthrough entails.
A document summarizing the different committee responsibilities will be provided to all Board Members via email.
Administration: The new Director/Officer Insurance Policy is due for renewal with no change to the premium from last year. The bank has come under new ownership and has had numerous operational difficulties as a result. This change has created quite a bit of difficulty and frustration with the financial management of the HOA in addition to $80/month in new services fees that were not previously foreseen. It’s anticipated that the Board will be shopping banks within the next few months.
Clubhouse: The vendor has taken measurements for the replacement windows and sliding glass doors. Installation is expected within the next couple months with the replacement of the gutter guards expected around the same time. The dance floor will be refinished once the windows and doors have been installed and the urinals in the pool side men’s room will be replaced prior to pool season.
Community Relations: The 2020 event calendar will be provided and approved at the next board meeting. There was increased participation in the Christmas Lighting Contest this year, well done Walnut Creek!!! Despite the weather Santa made it to the Christmas Party and was able to visit with some of the neighborhood children. Thank you to all who trekked out into the snow to make that happen.
Finance: $80K was moved into Certificates of Deposit so as to take advantage of rising interest rates. Account balances increased approximately $20K over last month with $176K at the end of December.
Grounds: Rock will be added in front of the club house. This spring there will be drought tolerant shrubs planted on the north side of the pool in an effort to keep the cut grass from blowing into the water throughout the season. At mid-summer the trees behind the ballfields along the creek will be trimmed back and replacement of the fence along the creek will be considered. There will also be an effort made to once and for all stop the tree roots from pushing up through the tennis court and address the drainage issues.
Pools: The filter sand was changed. In recent weeks, a portion of the fence was vandalized at the pool and will need to be repaired/replaced. The contractor is scheduled to move and replace the electrical system beginning and ending in April so as not to interfere with the timely opening of the pool.
The meeting was adjourned without objection.