The January Community Meeting was called to order by Ken Emerson, Board President, at 7:00 pm on Thursday, January 11, 2018 at the Walnut Creek Clubhouse. Board Members in attendance were Joe Blount, Ken Emerson, Alex Hodges, Phil Latessa, and Tyler Unsell. Board Members Gary Droege, Scott Eiken, Mike Howell, and Siobhann Williams were unable to attend.
Ken Emerson welcomed all guests. Ken also welcomed Tyler Unsell to the Board.
The Board approved minutes for the December monthly Board Meeting.
Old Business:
Ken Emerson reported that one bid for concrete work has been received for work on the tennis court drainage control and clubhouse storm water inlet repair. Additional bids for concrete work are being solicited.
Board Members approved a request from the Administration Committee for continuation of privilege suspensions for those violating restrictive covenants.
The 2018 Platte County Storm Water Grant Applications are now available with a submission date of March 16, 2018.
Ken Emerson reminded Board Members of the request for their ideas on repair and improvement projects that should be included in a master list of potential projects.
New Business:
Alex Hodges reminded the Board Committees about the State statutory requirement for committees to provide documentation of actions taken by a committee. These reports should be provided to the office electronically for storage.
The Administration Committee requested the Board modify the clubhouse usage agreement to restrict clubhouse functions from starting prior to 1:00 pm on business days to limit disruption of office access. Decorating and / or preparation activity schedules would not be affected. The Board approved this request.
A discussion on document retention, storage, and distribution was tabled until the February meeting.
Committee Reports:
Administration – The office is looking into options for shredding of old files and documents.
Clubhouse – Sherri reminded the committee of the need for looking at the front doors.
Community Relations – Updates were provided on the Christmas activity and the Lighting Contest.
Finance –
Grounds –
Pools – The Committee is looking into rules & regulations changes to improve safety at the pool. These will be discussed at the February meeting.
The meeting was adjourned without objection.