The December Community Meeting was called to order by Ken Emerson, Board President, at 7:00 pm on December 12, 2019, at the Walnut Creek Clubhouse. Board Members in attendance were Gary Droege, Ken Emerson, Halley Freeman, Jacqui Maiseroulle, Tyler Unsell, Joe Blount and Howard Matteson. Scott Eiken and Siobhann Williams were unable to attend.
Ken Emerson welcomed all guests and the Board approved minutes for the November monthly Board Meeting.
Board Members approved a request from the Administration Committee for continuation of privilege suspensions for those violating restrictive covenants.
Tyler Unsell provided a website management update as to the cost and time frame for making the website more user friendly for mobile devices. This conversation will continue at the next meeting.
Ken Emerson stated that the Waste Management Contract was updated to reflect a more accurate number of neighborhood residences and to include the free totes that are used in the community areas. He stated that there needed to be a further update to include the dumpster at the clubhouse. A motion to accept the contract once updated passed unanimously.
Ken Emerson presented the proposed 2020 committee structure and Board Officers which were subsequently approved unanimously.
It was decided that discussion as to the Swim Team would wait until the next meeting.
Gary Droege presented a Club House Special Project request to replace the failing windows, sliding glass doors, installation of gutter guards (to replace the current non-nonfunctioning gutter guards), one last refinish of the dance floor and replacement of the poolside urinals in the men’s restroom (which haven’t been functioning properly for quite some time). A motion was made and the project was approved.
Ken Emerson presented a Pools Special Project request to replace and relocate the electrical system as it’s current location in the pump room is not up to code and is a safety concern. A motion was made and the project was approved.
Administration: In January there will be a review and discussion of next steps for those properties that have been in lien status for an extended period.
Clubhouse: Board members will be provided with clubhouse reservation information (member contact information etc.) each week in the event of an alarm trip.
Community Relations: Still in search of a Santa for the Christmas party on December 15th and the Christmas lighting contest is planned for that evening from 6-8pm.
Finance: Account balances at around $155K and are expected to be at $215K at end of month with a balance of $178K after considering Special Projects. With interest rates improving, $80K will be moved into a Certificate of Deposit.
The meeting was adjourned without objection.