The August Community Meeting was called to order by Joe Blount, Board Treasurer, at 7:00 pm on Thursday, August 9, 2018, at the Walnut Creek Clubhouse. Board Members in attendance were Joe Blount, Gary Droege, Halley Freeman, Mike Howell, Jacqui Maiseroulle and Tyler Unsell. Board Members Scott Eiken, Ken Emerson and Siobhann Williams were unable to attend.
Joe Blount welcomed all guests.
The Board approved minutes for the July monthly Board Meeting (July 12) and the July special Board Meeting (July 26).
Old Business:
Board Members approved a request from the Administration Committee for continuation of privilege suspensions for those violating restrictive covenants.
Tyler Unsell reported on the Preferred Vendor Program referrals from the community. As of the Community Meeting, only three vendor referrals have been received. Based on the limited response, the Board determined not to pursue the Preferred Vendor Program at this time. An article updating the community will be included in the upcoming newsletter.
The tennis court drainage issue is still being researched and the Board will discuss further once dirt work calculations and overall project costs have been determined.
Work on both Storm Water Grant projects is anticipated to start in September. Contractors have been in contact and are ready to begin the projects.
Mike Howell reported on the July 4th pool incident. Sheriff’s Department Investigators have concluded their investigation and forwarded the information to the Prosecutor’s Office. Once reviewed, the Prosecutor’s Office will be in contact with the Association regarding next steps.
The Administrative Committee reminded the Board Committees of the need to provide Committee Action Reports to the office including decisions and actions taken by Committees and Committee Members. These reports are a statutory requirement for nonprofit / not for profit corporations in the State of Missouri.
New Business:
Mike Howell has discussed committee assignments with the new Board Members. Halley Freeman will be working with the Community Relations and Clubhouse Committees. Jacqui Maiseroulle will be working with the Administration and Finance Committees. Additionally, Halley and Jacqui have agreed to work on a project to identify ‘scopes of responsibilities’ for each of the six Board Committees.
The September / October newsletter is being prepared. Board Members with any items to be included need to provide content information within the next few days.
Joe Blount reported that the Swim Team should be providing their annual end of season report in the September meeting. The Board discussed a few operational issues that need to be worked out with the Swim Team.
Committee Reports:
Administration – Siobhann Williams will be working with Sherri Smith and Carol Franklin on the Operations Manual. Mike Howell will be in contact with our insurance broker regarding upcoming policy renewals.
Clubhouse – Everything is progressing well.
Community Relations – The Community Relations and Social Committees have met and are planning for upcoming events in September and October. Additional information will be provided for publication in the newsletter.
Finance – Siobhann Williams will be in contact with the association accountant regarding 2017 taxes and compilation report. Finance will also begin looking at our budget and budget planning process in preparation for 2019 budget discussions.
Grounds – Interested neighbors have revised the park spillway access area and re-installed the old gate. Thank you to those who assisted with this project.
Pools – The pool will move to ‘back to school’ schedule soon and will close after the Labor Day weekend.
The meeting was adjourned without objection.