Homes Association Annual Member Meeting – November 9, 2017

At 8:00 pm on November 9, 2017, Walnut Creek South Homes Association Members will convene for our Annual Meeting at the Clubhouse. This meeting was established by the originating documents of the Homes Association for the purpose of reviewing activities for the year and electing three (3) Board Members to serve on the Association Board of Directors for three (3) year terms.

Who Should Attend?

All Members of the Homes Association should attend our Annual Meeting to be aware of activities and challenges of the Association. To participate in the Board Member election process, the member home must be current in their dues account (including all service fees) by the end of the business (12:30 pm) on the day of the Annual Meeting (November 9, 2017).

Why is it Important for You to Attend?

Often members who are generally happy with the status of the Homes Association are less likely to attend a Community Meeting, let alone an Annual Member Meeting. They just are not as motivated to make the effort and take the time to come to the clubhouse.

Whether you are satisfied or not satisfied with the status of the Homes Association, it is important to attend and contribute your thoughts and vote for one third of the Association’s 2018 Board of Directors. Sometimes Members with special agendas can dramatically affect the outcome of the Board Election when attendance is low at the Annual Meeting.  Please attend and let your voice be heard.

How does the Meeting and Election Process Work?

In order to participate in the election process, our originating documents provide that each Member Home is entitled to one (1) vote during the Board Member Election – this means each member household will be allowed to cast one vote of each of the three (3) Board Member nominees they feel would best serve the interests of the Association for the next three years. Members who are not current in their dues account may attend the meeting but will not be allowed to participate in the election process

The Annual Meeting will start at 8:00 pm. Upon arrival, each Member will be asked to provide identification and their dues account balance will be checked before ballots are provided.  Members will be asked to hold these ballots until the voting process begins.

The Board will provide an overview of 2017 Association activities – operationally and financially. Members will be provided an opportunity to express concerns, ideas, or thoughts about the status of the Homes Association.

At the time of election, nominations for Board Members will be opened to Members in attendance. Once nominations have been made, each of the nominees will be asked to share about themselves and their interests in becoming a Board Member.  At the end of these introductions, Members will be allowed to ask nominees about their interest and abilities to work as a Board Member.

Members in attendance with an election ballot will then choose three of the nominees and record their names on the election ballot provided. Ballots will then be collected and counted by an impartial group in a private setting.  Once counting is completed and verified, the three Board Member nominees who received the highest number of votes will be announced.  In the event of a tie, Members will use the tie breaker ballot to determine the final result.

Board Members elected during the Member Annual Meeting will start their three year terms in January of 2018.

What are some of the Characteristics of an Effective Board Member?

Being an effective Board Member means much more than attending a meeting once a month. Each Board Member serves on two (2) Board Committees.  These committees meet periodically to work on projects within their span of control.  In addition, Board Members help out other committees on projects that require more ‘person power’.

Here are some things to look for in an effective Board Member:

  • Actively Involved and Takes Initiative.
  • Concerned about and interested in the overall interests of the community.
  • Communicates his/her opinions openly in Board discussion.
  • Responsive to contacts from the Association office or other Board Members.
  • Honest and ethical in their activities.

Please come out and participate in our Annual Meeting and Election on November 9 – whether you have issues with the direction of the Homes Association … or … if you are generally happy with the direction of the Homes Association. Please make your voice and vote heard !!