The June Community Meeting was called to order by Ken Emerson, Board President, at 7:00 pm on Wednesday, June 13, 2018 at the Walnut Creek Clubhouse. Board Members in attendance were Joe Blount, Scott Eiken, Ken Emerson, Gary Droege, Mike Howell and Siobhann Williams. Board Members Phil Latessa and Tyler Unsell were unable to attend.
Ken Emerson welcomed all guests. Ken expressed appreciation to Janette Hale for all of her work getting the pool opened and operating for the 2018 season. Ken also reported Phil Latessa’s resignation from the Board effective July 9, based on a change in his job role and an upcoming move to St. Louis. Ken expressed appreciation for Phil’s contributions to the Board and our Community.
The Board approved minutes for the May monthly Board Meeting.
Old Business:
Board Members approved a request from the Administration Committee for continuation of privilege suspensions for those violating restrictive covenants.
Board Members discussed ideas for creating a list of vendors who would provide services such as landscaping, mowing, remodeling, plumbing, gutter cleaning, etc, to Walnut Creek members at a ‘preferred rate’. The idea of removing the ‘preferred rate’ from the vendor list and portraying the list as vendors who have been recommended by other community members based on their experience using the vendor was introduced. This will be discussed more in the July meeting when Tyler Unsell is able to attend.
Mike Howell reported the County Commission has granted final approval to both Storm Water Grants. Work on the projects will begin based on contractor schedules.
Information is still being gathered on costs to complete a project to control runoff from the tennis court area to adjacent homeowners and will be presented to the Board once available.
The article included in the May / June Newsletter looking for members who might have interest in serving on the Board of Directors did not result in any interested parties. Another article will be placed in a more prominent place in the July / August newsletter. Board Members were encouraged to reach out to Community Members who might have interest in helping with the Board’s efforts and initiatives.
Williams and Howell reported on the recommendations from the Association attorney as to legal actions and costs to more aggressively pursue dues delinquencies including letters and court actions. Generally, pursuing legal resolution to excessive delinquencies would greatly increase the costs that would have to be charged back to delinquent members. The consensus of the Board was to improve our communication with members prior to lien filing and encourage contact with the Association to resolve delinquencies. Actions including attorney letters may be taken at some point in the collection process – probably at the time of lien filing.
New Business:
Ken Emerson reported that the opening and start of the 2018 pool season has gone very well and expressed again his appreciation to Janette Hale and her staff for their hard work. Ken also recognized our Member pool attendees for their cooperation and attitude in working through pool pass and new staff questions.
Based on resignations from Alex Hodges and Phil Latessa, Mike Howell provided the Board with a recommendation for restructuring the Board Committees for the remainder of 2018. The recommendation included combining the Administration and Finance Committees and reducing size of some committees. Joe Blount agreed to take on responsibility as lead of the Community Relations Committee. The Board approved Committee re-structuring will be reflected in the July / August newsletter and on the Association website.
Siobhann Williams proposed a new Association policy for Document Retention and Destruction. After discussion, the proposed policy was approved by the Board of Directors.
Committee Reports:
Administration – Board Members were encouraged to provide any upcoming newsletter content by the end of the upcoming weekend. The Committee is actively investigating backup solutions for the Association system.
Clubhouse – The committee is looking at new end tables to go with the new furniture. Gary Droege has been working with replacement of external light bulbs as needed.
Community Relations – The new Community Relations Committee will review the activity schedule for potential changes or adjustments. The next community activity on the calendar is the July 4th celebration.
Finance – The Association accountant will be making some changes on the fixed asset schedule for the association.
Grounds – Everything is hotter and dryer than normal!
Pools – The pool had a successful opening and is off to a great start!
The meeting was adjourned without objection.